How to Write a CV for Academic Applications [2026 Guide]

Writing a CV for academic applications requires a fundamentally different approach than industry CVs. Academic CVs can be longer, prioritise publications and research experience, and need to demonstrate potential for scholarly contribution. The one-page rule does not apply here.

Competition for academic positions and graduate programmes is intense. According to data from HESA (Higher Education Statistics Agency) and Nature's survey of graduate students, top PhD programmes receive hundreds of applications for limited positions. Your CV needs to communicate research potential and scholarly fit clearly.

This guide breaks down exactly what academic committees look for, with a detailed example.

What Academic Committees Look For

Academic hiring and admissions operate differently than industry. Based on guidance from Vitae (the UK's researcher development organisation) and advice from faculty at research institutions, here is what evaluators prioritise:

1. Research Experience and Potential

This is the primary criterion for academic positions and PhD applications:

• Research projects you have contributed to
• Methodological skills you have developed
• Evidence of independent thinking
• Demonstrated ability to complete research tasks

For PhD applications, committees assess whether you can succeed in research, not whether you already have a publication record.

2. Publications and Scholarly Output

For postdoctoral and faculty positions, publications are critical:

• Peer-reviewed journal articles
• Conference presentations and proceedings
• Working papers and preprints
• Book chapters or books (field-dependent)

For PhD applications, publications are impressive but not expected. Do not worry if you do not have any yet.

3. Educational Background

Academic credentials matter:

• Degree classification (First Class, 2:1, etc. for UK; GPA for US)
• Institution reputation in your field
• Relevant coursework
• Dissertation or thesis work

Strong academic performance signals ability to handle rigorous research.

4. Technical and Methodological Skills

Research requires specific competencies:

• Laboratory techniques (STEM fields)
• Statistical and analytical methods
• Programming and computational skills
• Field-specific methodologies

Be specific about what you can do, not generic claims about being "research-oriented."

5. Academic Service and Teaching

For faculty positions especially:

• Teaching experience and evaluations
• Mentorship of students
• Committee service
• Conference organisation
• Peer review activity

CV Structure for Academic Applications

Academic CVs follow a different structure than industry CVs:

For PhD Applications:

Contact Information
Education
Research Experience
Publications (if any)
Awards and Fellowships
Volunteering (if relevant)
Skills and Methods
References (or note that they are available)

For Faculty Positions:

Contact Information
Education
Academic Positions
Publications
Grants and Funding
Teaching Experience
Service and Committees
Awards and Honors
Professional Memberships
References

Key Differences from Industry CVs

Length is not restricted. Academic CVs can be 2-5+ pages. Include all relevant scholarly activity. However, PhD applicants typically have 1-2 pages because they have less to include.

Publications deserve their own section. List every publication with full citation. For extensive publication records, organise by type (articles, chapters, proceedings).

Chronology works differently. Education comes first for students and recent graduates. For established academics, positions and publications may come first.

References are often included. Unlike industry CVs where "references available upon request" is standard, academic CVs often list 2-3 references with contact information.

Real Example: PhD Application CV

Let us analyse an academic CV that demonstrates principles that work for research applications.

What Makes This CV Work

This CV got Seoyoung into Cambridge's PhD programme. The structure is textbook: education up top, research positions next, then awards and publications. Reviewers can find what they need in seconds.

Her bullet points are specific. "Facilitated technical due diligence and negotiations... resulting in an $861M deal" is concrete and memorable. The skills section lists actual techniques: Western blot, ddPCR, confocal microscopy. No vague "laboratory proficiency" claims.

If you are applying to academic programmes, this is a solid template to follow.

Section-by-Section Breakdown

Here is exactly what Seoyoung's CV contains - the real data, not made-up examples.

Education Section

Her education section leads with her most advanced degree and includes relevant details:

EDUCATION

MPhil in Translational Biomedical Research | University of Cambridge | 2018-2019
- Relevant modules: Clinical drug development, Ethical aspects of clinical
  research, Research governance
- Passed with 73%

BSc in Biomedical Sciences | University College London | 2015-2018
- Relevant modules: Biochemistry, Immunology, Structure and function of the
  nervous system, Neurobiology of neurodegenerative diseases, Statistics
- Graduated with First Class Honors (1st year: 81%, 2nd year: 77.7%,
  3rd year: 71.2%)

International Baccalaureate | Regents International School Pattaya | 2013-2015
- Subjects: Chemistry HL (7), Biology HL (7), English B HL (7), Maths SL (7),
  Korean Literature SL (7), Economics SL (6)
- Graduated with 42 points (out of 45)

Note what is included: relevant coursework, specific grades, and degree classification. This gives evaluators a complete picture of academic preparation.

Research Experience Section

Seoyoung's research experience shows a clear progression from undergraduate to postgraduate level:

RESEARCH EXPERIENCE

Master's Project Student | John Van Geest Centre for Brain Repair,
University of Cambridge | Jan-Aug 2019
- Worked under the supervision of Dr Kirsten Scott in Barker/Williams Gray lab
  to study the role of B lymphocytes in Parkinson's disease pathogenesis via
  immunofluorescence analysis of mouse and post-mortem human brains
- Final thesis mark: 77%

Undergraduate Project Student | Molecular Neuroscience,
University College London | Jan-Jun 2018
- Worked under the supervision of Professor David Attwell in the Attwell lab
  to study the role of different actin isoforms and calcium signalling in
  microglial physiology, by performing confocal imaging of microglia in
  mouse brain slices
- Final thesis mark: 76%

Research Intern | Cancer Research Institute,
National University of Singapore | Mar-May 2020
- Worked under the supervision of Professor Lee Soo Chin to evaluate the
  role of germline c-MET mutations in nasopharyngeal carcinoma by performing
  DNA/RNA extraction from patient serum samples and running ddPCR analysis
- Conducted literature review on the role of MET oncogene in breast cancer

The bullets follow the pattern: Supervisor + Specific Research Focus + Techniques Used + Outcome

Publications Section

Seoyoung has one publication in preparation - this is normal for PhD applicants:

PUBLICATIONS

In Preparation

Scott, K.M., Chong, Y.T., Park, S., et al. B lymphocyte responses in
Parkinson's disease and their possible significance in disease progression.

For PhD applicants who do not yet have publications: this is completely normal. Committees expect potential, not a publication record at this stage.

When you do have publications to list, most CV builders make you type every author, journal, volume, and page number by hand. JobSprout lets you auto-fill citation details from a paper title or DOI — and includes full publication support on the free plan. Students applying to PhD programmes shouldn't have to pay just to list their research.

Skills Section

Her skills section lists specific, verifiable techniques:

TECHNICAL SKILLS

Biochemistry: Western blot, Immunohistochemistry

Molecular Biology: DNA/RNA extraction and analysis from tissue/patient
                   samples, PCR, qPCR, ddPCR

Imaging & Analysis: Fluorescence microscopy, Confocal microscopy,
                    Stereological analysis

Notice how specific this is - not "laboratory techniques" but actual methods she has used. "ddPCR" tells reviewers exactly what she can do.

Common Mistakes in Academic CVs

1. Using Industry CV Format

Weak: One-page CV with brief job descriptions

Strong: Comprehensive CV with full publication details and research descriptions

Academic committees expect detail. A sparse CV suggests you have nothing to report, not that you are being concise.

2. Vague Research Descriptions

Weak: "Conducted research in neuroscience laboratory."

Strong: "Investigated NMDA receptor-mediated synaptic plasticity in hippocampal CA1 neurons using whole-cell patch clamp recordings."

Specificity demonstrates that you actually did the work and understand what you were doing.

3. Missing or Incomplete Publications

Weak: "Published in peer-reviewed journals."

Strong: Full citations with all authors, journal name, volume, pages, and DOI.

Academic readers expect complete citations. Incomplete references look careless.

4. Omitting In-Progress Work

Weak: Only listing completed, published work

Strong: Including manuscripts under review, works in progress, and conference submissions

Academic CVs should show the pipeline of your scholarly activity, not just finished products.

5. Excessive Non-Academic Content

Weak: Detailed descriptions of retail jobs or unrelated experience

Strong: Focus on research, teaching, and academic service

Non-academic work can be mentioned briefly if it demonstrates relevant skills, but it should not dominate an academic CV.

Academic-Specific Tips

For PhD Applications

PhD applications are about potential, not achievement. Focus on:

• Research experience that shows you can handle PhD-level work
• Technical skills you have developed
• Evidence of independent thinking
• Clear fit with the programme and potential supervisor

Do not worry about publications. Very few PhD applicants have them. Your research experience descriptions should demonstrate your potential instead.

For Postdoctoral Applications

Postdoc applications require demonstrated productivity:

• Publication record appropriate to your career stage
• Evidence of research independence
• Clear research trajectory and future plans
• Teaching and mentorship experience

Include a brief statement of research interests if the application does not require a separate research statement.

For Faculty Positions

Faculty applications require comprehensive evidence:

• Strong publication record
• Demonstrated funding success (grants)
• Teaching philosophy and evaluations
• Service contributions
• Vision for future research programme

Faculty CVs are the longest because committees need to evaluate all aspects of academic work.

Formatting Publications

Use consistent citation style throughout. Common formats:

APA (Psychology, Education, Social Sciences): Park, S., & Smith, J. (2023). Title of article. Journal Name, 43(2), 123-145.

MLA (Humanities): Park, Seoyoung, and John Smith. "Title of Article." Journal Name, vol. 43, no. 2, 2023, pp. 123-145.

Science (STEM): S. Park, J. Smith, Title of article. Journal Name 43, 123-145 (2023).

Match the convention in your field.

Conference Presentations

Include presentations with full details:

PRESENTATIONS

Invited Talks
Park, S. "Memory consolidation mechanisms." Department of Psychology
  Colloquium, Stanford University, March 2024.

Conference Presentations
Park, S., & Smith, J. "NMDA receptor subtypes in learning." Poster
  presented at Society for Neuroscience Annual Meeting, San Diego, CA,
  November 2023.

Distinguish between invited talks (more prestigious) and submitted presentations.

How JobSprout Helps You Write an Academic CV

JobSprout is designed to help you create professional CVs for academic applications. Here is how our tools can help with your PhD, postdoc, or faculty application:

1. Choose a Clean Academic Template

Browse our template gallery to find templates designed for academic applications. Every template uses clean, readable formatting that admissions committees and search committees expect - professional presentation without distracting design elements.

2. AI-Powered Research Descriptions

Struggling to describe your research contributions? JobSprout's AI Writer helps you:

• Transform generic descriptions into specific, methodology-focused statements
• Generate bullet points that highlight techniques, findings, and impact
• Rewrite vague bullets like "conducted research" into strong ones like "investigated NMDA receptor-mediated synaptic plasticity using whole-cell patch clamp recordings"

3. Add and Format Publications Easily

Unlike most CV builders, JobSprout has a dedicated publications section with auto-fill from title or DOI, consistent citation formatting (APA, MLA, or field-specific), and support for works in progress. All included on the free plan.

4. Generate Tailored Cover Letters

Our AI Cover Letter Writer creates personalised letters for each programme or institution. The Deep Research feature pulls real information about the department and potential supervisor, so your letter demonstrates genuine fit with their research focus.

5. Professional Typesetting

JobSprout uses Typst - the same professional typesetting technology used in academic publishing. Your CV will have the polished appearance that signals attention to detail.

6. Free Export, No Watermarks

Create and download your CV for free. No watermarks, no paywall when you are ready to apply. Export as PDF for consistent formatting across all application portals.

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Frequently Asked Questions

How long should my academic CV be?

It depends on your career stage:

• Undergraduate/Masters applicants: 1-2 pages
• PhD applicants: 1-2 pages
• PhD candidates: 2-4 pages
• Postdocs: 3-5 pages
• Faculty: 5+ pages

Unlike industry CVs, length is acceptable in academia. However, everything included should be relevant.

Should I include my GPA?

Include it if it is strong (First Class, 2:1, or 3.5+ GPA). For doctoral applications, academic performance matters. If your GPA is lower, focus on research experience and recommendations to compensate.

What if I do not have publications?

This is normal for PhD applicants and early-career researchers. Focus instead on:

• Research experience descriptions
• Conference presentations
• Technical skills
• Strong recommendation letters

Publications come with time. Committees understand this.

Should I include a photo?

In the UK and US: No. In some European countries: Yes. Research the convention for your target institution and country.

How do I list co-authored publications?

Use standard citation format with all authors in the order they appear on the paper. You can bold your own name to make it easy to identify: "Park, S., Smith, J., & Jones, A. (2023)..."

Ready to Build Your Academic CV?

You now know what admissions committees look for: research experience, technical skills, and clear presentation of your scholarly preparation.

Next steps:

1. Browse academic CV templates to find your starting point
2. Create your free account and start building
3. Use the AI Writer to articulate your research contributions and methodological skills
4. Export as PDF and start applying

No credit card required. No watermarks. Your CV, ready in minutes.