Payroll Specialist Resume Example

Senior Payroll Specialist · Unity Technologies

San Francisco, CA · 2020 - Present

• Manages end-to-end global payroll for 2,500+ employees across 15 countries, ensuring timely and accurate processing with a 99.8% accuracy rate
• Led the migration of payroll data for 800+ employees from ADP Workforce Now to Workday Payroll, completing the project 2 weeks ahead of schedule
• Administers complex equity compensation (stock options, RSUs) for 500+ employees, coordinating with legal and finance teams for compliance
• Reduced payroll error rates by 15% through process automation and implementation of new validation checks in Workday

Payroll Specialist · Cloudflare

San Francisco, CA · 2017 - 2020

• Processed bi-weekly payroll for 1,200+ US employees across multiple states, ensuring compliance with federal, state, and local tax regulations
• Assisted in the successful implementation of a new time and attendance system, reducing manual data entry by 20%
• Reconciled payroll general ledger accounts monthly, identifying and resolving discrepancies averaging less than 0.5% of total payroll value
• Provided support to employees regarding payroll inquiries, benefits, and tax withholding, resolving 95% of issues within 24 hours

Bachelor of Science in Business Administration, Finance · University of California, Berkeley

Berkeley, CA · 2013 - 2017

• Graduated with High Honors
• GPA: 3.8/4.0
• Relevant coursework included Advanced Accounting, International Finance, and Data Analytics

Payroll Specialist · United Airlines

Chicago, IL · 2022 - Present

• Managed full-cycle payroll for 3,000+ employees in a unionized environment across 20+ states, including complex shift differentials and overtime calculations.
• Implemented process improvements in payroll data entry, reducing error rates by 10% and improving overall efficiency.
• Ensured compliance with federal, state, and local payroll tax laws, including quarterly 941 filings and annual W-2 reporting.
• Collaborated with HR and accounting departments to resolve payroll-related issues, improving inter-departmental communication by 20%.
• Prepared detailed payroll reports for senior leadership, supporting strategic financial planning and forecasting.

Junior Payroll Specialist · CDW

Vernon Hills, IL · 2020 - 2022

• Processed bi-weekly payroll for over 1,500 employees across multiple states, maintaining 99.9% accuracy rates.
• Reconciled payroll accounts monthly, identifying and resolving discrepancies totaling $10,000 annually.
• Administered employee benefits deductions, including 401(k), health insurance, and FSA, ensuring accurate withholding and timely vendor payments.
• Assisted with year-end payroll activities, including W-2 distribution and tax filing, ensuring compliance with IRS regulations.

Financial Assistant · Abbott Laboratories

Chicago, IL · 2018 - 2020

• Managed financial records and reconciled accounts for departmental budgets totaling over $500,000 monthly, ensuring accuracy and compliance.
• Processed vendor invoices and expense reports for a team of 30, reducing processing time by 15% through streamlined submission procedures.
• Assisted with quarterly financial reporting, compiling data and preparing presentations for senior management.
• Monitored and tracked over 100 purchase orders weekly, ensuring timely delivery and budget adherence.

Bachelor of Science in Finance · University of Illinois Chicago (UIC)

Chicago, IL · 2014 - 2018

• Graduated with honors, GPA: 3.7/4.0
• Relevant coursework: Financial Accounting, Corporate Finance, Investment Analysis, Business Statistics