Interview thank-you emails

Thank-You Email After a Phone Interview

A ready-to-use thank-you email example with a short guide on what to include and what to avoid.

Example

Subject: Thank You - Marketing Coordinator Phone Interview

Dear Mr. Lee,

I wanted to thank you for taking the time to speak with me this morning regarding the Marketing Coordinator position at Nexus Innovations. I truly enjoyed learning more about the role and the team dynamics.

Our conversation further solidified my enthusiasm for this opportunity. I am particularly excited about the chance to contribute to your upcoming campaign initiatives, leveraging my experience in digital content creation and social media strategy.

I am very interested in advancing to the next stage of the interview process and am confident I would be a valuable asset to Nexus Innovations. Please let me know if you require any additional information from my end.

Best regards,
Jordan Miller

How to write it

Send this thank-you email within 24 hours of your phone interview, ideally within a few hours. This quick follow-up demonstrates your professionalism, strong communication skills, and sustained interest in the role. It's a crucial step to reinforce your candidacy and ensures you remain top-of-mind for the recruiter or hiring manager.

Keep the email brief and to the point. Express gratitude for their time, reiterate your enthusiasm for the Marketing Coordinator position at Nexus Innovations, and briefly mention one key takeaway that solidified your interest, such as the company culture or a specific project. Maintain a professional yet enthusiastic tone, confirming your readiness and eagerness to progress to the next stage of the interview process.

Avoid rehashing your entire resume or asking in-depth questions that were already covered or are better suited for a later stage. The goal is to be appreciative and forward-looking, not to extend the initial screening. Also, ensure there are no typos or grammatical errors, as attention to detail is always important.

Frequently Asked Questions

How soon after the phone interview should I send this thank-you email?
Aim to send your thank-you email within 24 hours of the phone interview. Ideally, sending it a few hours after the call, on the same day, demonstrates promptness and strong follow-through, making a positive impression on the recruiter or hiring manager.
Should I send a separate thank-you email to each person if I spoke with multiple people on the phone?
For an initial phone screen, you typically only speak with one person, often a recruiter or a single hiring manager. If you happened to speak with more than one, a single, slightly adapted email sent to each individual is best. Tailor a specific detail from your conversation with each.
What if I didn't get the interviewer's direct email address?
If you don't have their direct email, try to find it on the company's website or LinkedIn. If that's not possible, send it to the email address used for your interview scheduling, usually a general HR or recruiting inbox, and ask for it to be forwarded to the interviewer.
Is it okay to ask about next steps in this thank-you email?
Yes, it is perfectly acceptable and often encouraged to express your eagerness for the next steps in your thank-you email. You can conclude by stating your interest in continuing the interview process and your readiness for further discussions, reinforcing your enthusiasm for the role.

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