Resignation letters

Resignation Letter for Personal Reasons

A ready-to-use resignation letter example with a short guide on what to include and what to avoid.

Example

Dear Ms. Evelyn Reed, Please accept this letter as formal notification that I am resigning from my position as Marketing Coordinator at Aurora Solutions, effective two weeks from today, November 9, 2023. I have made this decision for personal reasons.

I am grateful for the opportunities I have been given during my time at Aurora Solutions, particularly the experience I gained working on the Project Polaris campaign. I appreciate the support and professional development I received here.

I am committed to ensuring a smooth transition during my remaining time. I am happy to assist in training my replacement and completing any outstanding tasks to the best of my ability.

Sincerely,
Sarah Chen

How to write it

Use this type of resignation letter when you need to leave your employment due to personal circumstances that you prefer not to disclose. It allows you to maintain privacy while fulfilling your professional obligation to notify your employer. This approach is ideal for keeping sensitive details confidential.

Ensure your letter clearly states your intention to resign, your last day of employment (typically observing a two-week notice period), and expresses gratitude for the opportunity. Avoid including any negative feedback, complaints, or specific details about your personal reasons. The aim is to keep the tone professional and forward-looking.

Maintain a polite and appreciative tone throughout the letter, even if your reasons for leaving are complex. Focus on a smooth transition by offering to assist where possible. Delivering this letter in person to your direct manager, followed by a copy to HR, is often the most professional way to proceed.

Frequently Asked Questions

Do I have to state my personal reasons in this type of resignation letter?
No, you are not obligated to disclose specific details about your personal reasons for resigning. This letter's purpose is to allow you to maintain privacy while formally notifying your employer. Simply stating "personal reasons" is professional and sufficient.
How much notice should I give when resigning for personal reasons?
It is standard professional practice to provide at least two weeks' notice. Review your employment contract or company handbook, as some roles or industries may require a longer notice period. Adhering to the standard notice period helps ensure a smooth transition.
What if my employer asks for more details about my personal reasons?
You can politely reiterate that your reasons are personal and you appreciate their understanding. There is no requirement to elaborate beyond what you've stated in your letter. You might say something like, "I appreciate you asking, but I prefer to keep the specifics private."
Should I send this resignation letter via email or as a printed letter?
For a formal resignation, it is often best to deliver a printed and signed letter to your direct manager in person. You can follow up by sending a copy via email to your manager and HR for official record-keeping, ensuring there's a digital trace as well.

Moving on to your next role?

Build an ATS-ready CV and a matching cover letter in minutes with JobSprout.

Build my CV